Project Estimation for Software Development
Software Company – First Contact
The first contact usually begins with filling out a contact form or scheduling a 15-minute call.
During this meeting, we get a chance to meet each other and discuss the basic possibilities of collaboration.
Defining the Initial Scope of Custom Software
If, after the first meeting, we see potential for cooperation, we arrange a follow-up session focused on understanding the project scope. We’ll ask a few questions to outline the initial requirements for the custom software.
Sample questions:
What needs to be built?
Who is it for?
What should the system handle?
Will any external integrations be required?
Are there any legal or regulatory requirements that need to be considered during implementation?
Estimating Custom Software Development
Based on the information gathered, we prepare a preliminary scope of work with estimated costs and timelines.
We also include a description of functionalities and modules that will speed up development. If the scope does not change significantly during execution, these estimates will define the overall project budget.
Signing the Contract for Custom Software Development
Once you know the costs and schedule, you can decide to move forward with the project.
The first formal step is signing an agreement that defines the terms of cooperation—such as intellectual property rights, confidentiality, and the payment model.
Starting the Development of Custom Business Software
Design Phase – Business Software
During the first weeks, we focus on designing the system. Your involvement will be crucial during meetings.
We’ll present mockups of the application, user flows, and the proposed feature set. Together, we’ll review what has been completed and plan the next steps.
Thanks to visual elements, it’s easier to discuss both the look and functionality of the application. Following an incremental approach, we’ll refine the mockup during each meeting.
Implementation Phase – Business Software
Once the mockups and specifications meet your expectations, we move on to implementation—the actual coding of everything we’ve agreed on.
At this stage, your involvement will be less demanding. We’ll keep you updated with regular progress reports.
Deployment – Business Software
After completing development, we deploy the system on a test server. This is the time to thoroughly test and verify that everything works according to our agreement.
If necessary, we fine-tune details so that before the final deployment on the production server (the live environment), every feature works smoothly.
Maintenance and Support of Business Software
After launching the system in your organization and running it on real data, we act as your back office.
We monitor performance, ensure stability, and quickly respond to any issues to keep the system reliable.
Building Business Software – Summary
The first contact with a software company is an informal conversation where we can get to know each other and identify potential areas of cooperation.
Based on this, we prepare a preliminary project scope and cost estimate.
Collaboration begins once you approve the proposal and sign the agreement.
